Convention Packing Checklist
A printable event-day checklist for costume transport, repair kits, comfort, photos, and post-convention recovery.
How to use this checklist: Print it before packing. Fill the notes column with character-specific details, then keep the final page in your convention bag or hotel kit.
Fast Pre-Pack Audit
| Done | Item | Notes |
|---|---|---|
| Full outfit try-on completed | Walk, sit, bend, and use your phone. | |
| Wig tested and packed | Bring wig cap, pins, brush, and stand or bag. | |
| Props checked for event rules | Confirm size, material, and transport safety. | |
| Repair kit packed | Carry a mini version during the event. | |
| Photo plan confirmed | Reference images, poses, meeting spot, and contact. |
Costume and Transport
| Done | Item | Notes |
|---|---|---|
| Main costume pieces | Pack in wearing order. | |
| Shoes and backup comfort items | Insoles, blister pads, socks, or flats. | |
| Wig, wig cap, pins, and brush | Protect styled sections from crushing. | |
| Props and cases | Label fragile pieces and removable parts. | |
| Undergarments or base layers | Test for opacity and comfort. | |
| Garment bag or storage bin | Keep makeup, food, and glue away from fabric. |
Repair Kit
| Done | Item | Notes |
|---|---|---|
| Safety pins and mini sewing kit | Match thread to main costume colors. | |
| Fashion tape and lint roller | Useful for collars, cuffs, and photos. | |
| Small scissors and spare elastic | Pack only if event rules allow scissors. | |
| Glue suited to your materials | Avoid strong fumes in crowded areas. | |
| Touch-up paint or markers | Only for props that may chip. | |
| Stain wipes and microfiber cloth | Keep separate from delicate fabrics. |
Comfort and Safety
| Done | Item | Notes |
|---|---|---|
| Water bottle | Hydrate before photos and long lines. | |
| Snacks | Choose low-mess, easy-to-carry food. | |
| Phone, charger, and battery pack | Charge everything the night before. | |
| Badge, ID, payment method, and keys | Keep in a secure pocket or pouch. | |
| Medication or personal care items | Pack enough for delays. | |
| Change of clothes | Useful for travel and after the event. |
Photos and Content
| Done | Item | Notes |
|---|---|---|
| Reference images | Front, side, back, and expression references. | |
| Pose list | Standing, sitting, prop, and close-up ideas. | |
| Photographer contact and meeting spot | Confirm time, location, and backup plan. | |
| Makeup touch-up kit | Powder, lip product, lash glue, and remover. | |
| Content checklist | Before, details, full-body, prop, group, and repair shots. | |
| Consent and credit notes | Track photographers, helpers, and group members. |
Convention Week Timeline
| When | Action |
|---|---|
| 7 days before | Full try-on, movement test, and first packing pass. |
| 3 days before | Repair kit, makeup touch-up items, prop safety check, and schedule review. |
| Night before | Charge devices, pack badge/ID/payment, set outfit in carry order. |
| Event morning | Eat, hydrate, dress in layers, photograph final reference, and leave buffer time. |
| After event | Air out costume, clean makeup tools, backup photos, note repairs for next wear. |